How to Get the Most Out of Your Board Meeting Process

Board meetings can be lengthy occasions that require lots of time devoted to listening to reports and discussing. Depending on how you run your board meetings, it is possible that there is little time to actually make decisions.

The importance of discipline and structure is for maximizing the value of your board meetings. This includes creating an agenda, establishing meeting spaces and dispersing all relevant materials ahead of the meeting. This allows your board members to prepare for the meeting, investigate opinions and ask questions. Then, when the board discussions begin, they arrive with a good level of knowing and confidence that they are contributing to the end result.

The officer will greet the guests with a warm message of greeting. After that, the chair addresses the old, new and other matters in a chronological order. The board’s old business consists of items that have been discussed previously and either approved or rejected. New business is comprised of items that the board had not previously considered and is currently examining for approval. Other business includes unscheduled items such as appointing committees, or announcing director appointments.

After the discussion, the chairman puts each motion on the table for a vote. This includes changing the company’s articles as well as authorizing certain transactions, and taking a vote to confirm previous decisions made by an executive director. This involves deciding on strategies and approval of actions plans. It is helpful to set KPIs that align with the company’s objectives and can be quantifiable to aid your board members in deciding on its strategy. These KPIs can be used to evaluate the effectiveness of any strategies you are considering for your board.