Data Room Confidential Mode

Data room confidential mode allows administrators of virtual data rooms to limit a specific user’s access to the VDR based on their IP address or device type. It is a valuable tool for M&A transactions and other sensitive business ventures.

A good service will allow users to set granular permissions and use two-factor authentication. They will also offer remote shred which deletes documents downloaded after administrators block access. They will also be able to handle the most popular file formats, including PDFs and XLSXs. The top providers can add a watermark to files that users download to keep people from sharing leaked copies of files online. They can even set a date for the expiration of files downloaded which will stop unauthorised downloading.

Redaction is another useful tool that allows administrators to hide (black out) specific text fragments or sections of a document from authorized users. This feature is crucial as it safeguards the personal information of all users and critical business information from hackers. Most reliable VDR providers can redact PDF, doc, Docx, TXT and ppt as well as pptx, pptx images, jpgs and gifs along with Q&A attachments.

Some providers allow users to print out documents that automatically include a «watermark» and even download the original version. A good provider will also provide a question-and-answer feature that allows users to discuss documents in the dataroom and keep answers in an easily searchable database. This is an excellent tool for M&A transactions as well as any due diligence project.