Challenges of an Online Board Meeting

A well-organized online board meeting is an excellent method to boost the efficiency and accountability of a non-profit organization. However, it could pose challenges. One of the issues is the lack of communication between board members. This can affect how board members communicate with each and can have a negative effects on the decision-making process.

The most important factor in a successful virtual board meeting is having the appropriate tools, training, and communication protocols in place. Selecting an online management software that provides high-end security, live polling and the ability to conduct real-time voting during the meeting is essential. It is important that all participants have an uninterrupted connection to the internet and are familiar with their videoconferencing equipment. It is recommended that you hold a test meeting before the actual one, particularly for new board members to ensure that any issues can be resolved in advance.

The absence of facial expressions and body language can make it difficult to comprehend what others are saying and how they are feeling. To avoid this board members should turn off their microphones during meetings and only turn them on when they have something to say. It is also essential to have a clear system for giving the floor to the different owners, and to limit their speaking time to avoid confusion and noise.

It’s also a good idea for those who would like to attend the meeting, but aren’t able for it there should be an area for waiting. This will prevent attendees from accidentally joining the meeting when it is already underway and could cause an increase in productivity and decrease the effectiveness of the meeting.